Participant Resources

Everything you need for competition weekend.

Your central resource hub for the 2027 National Medical Device Make-A-Thon. Find official event information, submission deadlines, engineering workshops, preparation guidance, and competition materials.

Additional documents and participant communication channels will be made available as event planning and competition requirements are finalized.

Resource Library Competition Deadlines Full Event Schedule

Quick Access

Start with the essentials.

These pages provide the most important information currently available to registered participants and prospective competitors.

Schedule

Full Competition Schedule

View all three days, including check-in, workshops, meals, mentoring, submissions, judging, and awards.

View Schedule

Travel

Arrival and Parking

Plan your arrival at Gallogly Hall and review information about parking, event buildings, and campus logistics.

Travel Information

Questions

Frequently Asked Questions

Find answers about registration, teams, equipment, overnight arrangements, food, fabrication, and judging.

View FAQs

Resource Library

Competition materials and official documents.

Access published information directly below. Documents still under development are clearly identified and will be linked when approved for release.

Available Resources

Available Now

Official Event Schedule

Complete three-day schedule including check-in, meals, engineering workshops, mentoring sessions, submission deadlines, judging, the Career Fair, and awards.

View Schedule

Registration Information

Registration fees, important deadlines, participant eligibility, team options, and access to the official University of Oklahoma registration portal.

Registration

Team Requirements and Formation

Team size requirements, undergraduate eligibility, academic-year composition, registering with an existing team, and future team-builder information.

Team Information

Travel, Parking, and Hotel Guide

Participant check-in, parking permits, embedded parking and campus maps, event buildings, arrival instructions, and recommended hotels in Norman.

Travel Guide

Participant Parking Map

View the event parking map and planned participant parking area near Sarkeys Energy Center. Final parking assignments and authorization remain subject to confirmation.

View PDF

University of Oklahoma Campus Map

Explore the OU campus, including Gallogly Hall, the Engineering Quad, nearby university buildings, and campus navigation routes.

View PDF

Awards and Judging Overview

Confirmed $3,000 prize pool, top-five award placements, competition evaluation information, and the Sunday awards ceremony.

Awards Details

Career Fair and Networking Dinner

Information about the Saturday, March 6 Career Fair and Dinner, scheduled from 6:30–8:30 PM in Gallogly Hall, including networking and recruiting opportunities.

Career Fair

Documents in Development

Coming Soon

Participant Information Packet

Comprehensive participant guide covering event policies, check-in procedures, facilities, meals, important contacts, and competition-weekend logistics.

Coming Soon

Official Competition Rules

Competition policies, permitted resources and materials, academic integrity, team conduct, safety expectations, mentoring boundaries, and evaluation procedures.

Coming Soon

Judging Rubrics

Official evaluation criteria for Round 1 and final presentations, including scoring categories, judge instructions, and assessment expectations.

Coming Soon

Competition Presentation Templates

Official presentation templates, formatting requirements, and submission guidance for Phase 1 and finalist Phase 2 presentations.

Coming Soon

Submission Instructions

Approved submission methods, submission addresses, file naming conventions, accepted formats, deadlines, and confirmation procedures.

Coming Soon

CAD and Engineering Resources

Fusion 360 and SolidWorks workshop information, recommended software preparation, engineering design resources, and technical guidance.

Coming Soon

3D Printing and Fabrication Guidelines

Fabrication procedures, approved materials, print limitations, CAD export requirements, prototype submission instructions, and Innovation Hub information.

Coming Soon

Team Room Assignments and Event Guide

Final team workspace assignments, building access instructions, room locations, participant navigation, and on-site support information.

Coming Soon

Additional competition materials will be released as they are finalized.

Currently available website resources and maps are linked above. The committee will publish additional documents, including official rules, presentation templates, judging rubrics, and submission instructions, as they are approved. The Schedule page remains the authoritative source for competition times and locations. Parking assignments remain subject to final confirmation.

Competition Deadlines

Know what is due and when.

The following dates and times follow the official event schedule. Teams should review the complete schedule and the final submission instructions before competition weekend.

Day	Time	Milestone	Details
Friday, March 5	7:00–8:00 PM	Problem Statement Release	Opening presentation, competition rules, and clinical challenge in GLG 127.
Friday, March 5	8:00 PM	Design Period Begins	Teams begin their design work in assigned rooms.
Saturday, March 6	1:30–2:00 PM	Phase 1 Due	Round 1 materials submitted through the designated email process.
Saturday, March 6	3:15–6:00 PM	Round 1 Presentations	Presentation rooms: FH 300, REPF 200, and GLG 127.
Saturday, March 6	8:15–8:30 PM	Top 15 Announcement	Finalists announced at Gallogly Hall near the end of the Career Fair.
Saturday, March 6	9:00–10:00 PM	Finalize 3D Prints	Finalist teams prepare and submit approved print files at the Tom Love Innovation Hub.
Sunday, March 7	8:30–9:30 AM	3D Print Pickup	Overnight prints available for finalist teams in Gallogly Hall 126.
Sunday, March 7	12:00–12:30 PM	Phase 2 Due	Final presentation materials submitted through the designated email process.
Sunday, March 7	1:15–4:30 PM	Final Presentations	Two presentation sessions, with a break from 2:45–3:00 PM, in GLG 127.
Sunday, March 7	4:45 PM	Awards Ceremony	Announcement of competition winners and awards in GLG 127.

Submission windows are important.

The schedule identifies submission periods, but the final email address, file format requirements, and detailed procedures will be provided in the official submission instructions. Do not assume that sending files to the general event inbox constitutes a valid submission.

View Full Schedule Awards and Judging

Before You Arrive

Prepare for competition weekend.

Make sure your registration, travel arrangements, equipment, and team planning are in order before arriving in Norman.

Confirm Registration

Every team member should complete official registration, payment, and any required participant information before the February 14 deadline.

Registration Details

Review Your Team Requirements

Teams must have four or five undergraduate students, including at least two first- or second-year participants.

Schools and Teams

Bring Your Engineering Equipment

Plan to bring a laptop, charger, necessary adapters, and personal supplies. Review forthcoming instructions for specific software and permitted fabrication materials.

Resource Library

Plan Travel and Check-In

Friday check-in is scheduled for 12:00–5:00 PM at Gallogly Hall. Allow time for parking, unloading, and reaching the check-in area.

Travel and Parking

Prepare for an Extended Weekend

Bring appropriate clothing, personal medications, toiletries, and other essentials. Overnight workspace access and facility procedures will be communicated before the event.

Event FAQs

Prepare for Professional Networking

Have an updated resume available and be ready to discuss your engineering interests at the Career Fair on Saturday from 6:30–8:30 PM.

Career Fair Information

The Design Process

From clinical challenge to final presentation.

The competition emphasizes student-driven engineering design and professional communication under time and resource constraints.

Define the Problem

Understand the clinical challenge and establish the needs that the proposed device should address.

Identify users and stakeholders
Define functional requirements
Consider clinical constraints

Develop the Solution

Apply engineering methods to generate, evaluate, and refine potential device concepts.

Compare design alternatives
Use CAD and technical analysis
Evaluate feasibility and safety

Present and Evaluate

Communicate the design rationale and explain how the proposed device addresses the clinical need.

Prepare technical presentations
Discuss prototypes and testing
Respond to professional judges

The clinical challenge is released Friday evening.

Teams receive the problem statement during the opening presentation from 7:00–8:00 PM on Friday, March 5. The scheduled design period begins at 8:00 PM.

Competition Expectations

Safety, fairness, and professionalism.

Participants are expected to conduct themselves professionally and comply with event rules, university policies, and facility requirements.

Mentorship

Student-Led Work

Mentors may answer questions, discuss technical challenges, and provide feedback. Competition designs and submissions must remain the work of participating students.

Submissions

Follow Official Instructions

Teams are responsible for meeting deadlines, using approved formats, and following the official submission and presentation procedures.

Conduct

Respect the Competition

Participants must respect other teams, mentors, judges, volunteers, university facilities, and all applicable safety expectations.

Official rules are forthcoming.

These principles provide general guidance only. The final competition rules, permitted materials, judging procedures, and facility policies will control once published.

Event Communication

Stay informed throughout the weekend.

Official announcements, participant instructions, and contact channels will help teams navigate the competition.

Questions for the Committee?

Contact the MDM 2027 organizing committee with registration, team, accessibility, logistics, or general event questions.

mdm2027@groups.ou.edu

Email the Event Team

Official Event Email Participant questions, committee communications, and event announcements.

Participant Messaging Channels Details and joining instructions will be provided when available.

Coming Soon

News and Updates Public competition announcements and event information.

View

Contact Directory Registration, sponsorship, mentoring, and event contacts.

View

Participant Questions

Frequently asked questions.

Find quick answers to common resource, submission, and event preparation questions.

When will the official competition documents be available?

The committee will publish the participant information packet, final rules, templates, judging rubrics, and submission instructions as they are approved. Available resources will be linked in the Resource Library.

How will teams submit their Phase 1 and Phase 2 materials?

The event schedule specifies electronic email submissions. Phase 1 is due Saturday from 1:30–2:00 PM. Phase 2 is due Sunday from 12:00–12:30 PM. The official submission address, accepted formats, and detailed instructions will be shared before the relevant deadlines.

Will the event provide CAD or 3D printing instruction?

Yes. Friday includes Fusion 360 / SolidWorks workshops from 5:00–6:00 PM. Saturday includes a 3D printing workshop from 8:00–9:00 AM. Finalists also have scheduled Saturday-night fabrication activities. Check the Schedule page for the assigned locations.

Will all teams have access to overnight fabrication?

The current schedule specifically assigns the Saturday evening final 3D printing process to the Top 15 finalist teams. Additional equipment access, material restrictions, and fabrication procedures will be addressed in official resource instructions.

Can participants stay in competition workspaces overnight?

The event includes an extended design period beginning Friday at 8:00 PM. Specific overnight building access, assigned workspace procedures, and safety expectations will be communicated to registered participants before arrival.

Will meals be provided?

Yes. The scheduled weekend includes Friday dinner, Saturday breakfast and lunch, dinner during Saturday's 6:30–8:30 PM Career Fair, and Sunday breakfast and lunch. See the Schedule page for exact meal times.

Who should I contact about an accessibility or dietary need?

Contact the organizing committee at mdm2027@groups.ou.edu before competition weekend. Provide enough detail for the team to identify appropriate arrangements or university resources.

View All Event FAQs

Get Ready for MDM 2027

Come prepared to design, collaborate, and innovate.

Review your team requirements, plan your arrival, check competition deadlines, and prepare for three days of medical device innovation at the University of Oklahoma, March 5-7, 2027.

Event Schedule Travel and Parking Contact the Committee